Event Planning and Production.

                                                                 People Power Ltd.

Date Listed: 23/09/2011 
Area: Dar Es Salaam
Application Deadline: 30/09/2011


Position Description:

Event planners are responsible for coordinating meetings, conventions and special events, such as weddings and concerts, fundraisers,


•Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor (florals, linens, color schemes, etc.) to meet the quality expectations of the alumni association.

•Aggressively gather information on each project to achieve quality event productions.

•Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.

•Create and revised room layouts for each event.

•Propose new ideas to improve the event planning and implementation process.

•Serve as liaison with vendors on event-related matters.

•Assist with managing on-site production and clean up for events as necessary.

•Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.

•Close out all events as required.

Event Administration:

•Assist with preparing budgets and provide periodic progress reports to staff directors for each event project.

•Keep track of event finances including check requests, invoicing, and reporting.

•Coordinate appointments and visits to see our space, and scheduling of events on the calendar.

•Prepare and modify event contracts as requested

Qualifications:

•Excellent communication skills, including writing, proof reading skills, and speaking.

•Ability to manage multiple projects and work assignments from a variety of staff and volunteers.

•Extremely presentable &Excellent interpersonal skills both in person and by phone, with high professionalism.

•Ability to accomplish projects with little supervision.

•Fantastic customer service ethic and high expectations for quality.

•Bachelor’s degree preferred; significant work experience can substitute for the degree.

•At least 3 years’ experiencein managerial position,

•Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges; email and web searches.


Application Instructions:

Email your resume with photo to info@peoplepower.co.tz